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YPO Framework

NEUPC and Amazon Business

 

Making it easy for organisations to demonstrate compliance with public sector spending regulations.

  • Amazon business

NEUPC, one of six UK Higher Education purchasing consortia, has chosen Amazon Business to deliver a digital marketplace. This framework agreement allows organisations to spend on Amazon Business while more easily demonstrating compliance with public sector spending regulations.

  • NEUPC Framework

    Step 1

    Register for a free Amazon Business account. Amazon Business combines the selection, convenience and value you expect from Amazon, with features that can help improve your operations.

    Create a free account
  • NEUPC Framework

    Step 2

    Once your Amazon Business account has been verified, apply to activate the NEUPC framework for your organisation.

    Apply now
  • Great Selection & Convenience

    Reduce costs

    Reduce costs on sourcing and back office administration of using multiple suppliers to accommodate tail-end spend on low value and non-strategic procurement, by having access to a compliant route to market, for a huge variety of commodities, which can be made bespoke to your institution.

  • Amazon business

    Save time and effort

    A familiar marketplace that reduces the complexity of buying for work. Spend less time on purchasing and more time on growing your business.

     

     

     

  • Manage your VAT invoices

    Greater visibility and control

    Consolidate your team's spend on a single multi-user account, with built-in features to control how and what users buy.

  • Easier reconciliation

    Easier reconciliation

    Match the PO number to the receipt or the commercial credit card statement to your organisation’s accounts.

"NEUPC are pleased to award the sole supply framework for an eMarketplace to Facilitate Tailend Spend to Amazon Business. The framework is awarded following a detailed PCR compliant procedure and will give members of all the participating HE Consortia the potential to unlock the value of their tailend spend across multiple categories by increasing process efficiency, increased visibility and the opportunity to strategically manage and consolidate the spend across the member University."

— Andy Hughes, Deputy Head of Operational Procurement and Category Manager at NEUPC

Frequently Asked Questions

  • The framework is open to all members, associate members or affiliate members of the following Higher Education Consortia:

     

    Advanced Purchasing for Universities and Colleges (APUC)

    Higher Education Purchasing Consortium for Wales (HEPCW)

    North Eastern Universities Purchasing Consortium (NEUPC)

    North Eastern Universities Purchasing Consortium  (NWUPC)

    Southern Universities Purchasing Consortium (SUPC)

     

    Upon registration members are asked to ensure all users of Amazon Business in your organisation are added to your centrally administered account. This ensures you have full sight of spend, and more control.

  • Once your Amazon Business account has been set up then it will be possible to review the product ranges and add restrictions on the procurement of these products.

  • No, you do not need a VAT number to register, this is optional. If you do not wish to add a VAT number during registration, leave the field blank and continue with your registration. If you choose to add a VAT number, it will be printed on your invoices. You can add your VAT number any time after registration through the 'Ordering and shopping preferences' on Your Account to enable this functionality.

  • You may get an error message if the VAT number is incomplete or not in the required format. Make sure that the VAT number you add is complete and in the following format - GB123456789 (2 digit country code followed by a 9 digit number).

  • Make sure that the address you have provided is correct as we match the address entered with known addresses provided by Royal Mail. If you are certain the address you have entered is correct, click the 'Save and Continue' button to ignore the error and move forward with the registration.

  • Add your business full legal name in the "Business name" field. Do not use your personal name or your department name in this section.

  • Provide your full name and job title in the "Contact information" section to verify that you are an employee of the business you are registering. Provide your name and not your department or administrator name in this section.

  • Additional accounts can be created for institutions but it is recommended to contact your Procurement Department in the first instance to ensure complaince with internal procedures.

  • Please use your business email ID to register for an Amazon Business account. We use email IDs as part of our account verification process to ensure that you work for the business you are creating an account for. We do not recommend the use of generic email IDs (e.g. info@email.com).

  • Please change the email ID on your personal Amazon account to a personal email ID (you can do this in the 'Login & Security' option on Your Account). Once you have changed your email ID, create a new Amazon Business account with your business email ID.

  • If you use your Amazon account for business purchases, you can convert your existing account to a business account. However, please ensure that the email ID associated with the account is your business email ID.

  • If you convert your personal Amazon account to an Amazon Business account, your Amazon Prime membership will automatically transition to your Amazon Business account and you will be able to access Amazon Prime Shipping.

  • If you use a personal email ID on your Amazon account, we recommend that you create a new Amazon Business account with a business email ID. If you still wish to convert to a business account, change the email ID linked to your Amazon account to your business email ID (you can do this in the 'Login & Security' option on Your Account). Once you have changed your email ID, you can convert the account to a business account.

  • If you have used your existing Amazon account to make personal purchases, we recommend that you create a new business user account (rather than converting an existing Amazon account) to protect the privacy of your account information (i.e. order history, addresses, payment methods, and personal information).

  • Yes, you can create a free Amazon Business account under the framework which will allow access to goods and basic account functionality. It is the recommendation of the awarding consortia however to consider the option of Business Prime (see below) to make use of the full functionality of the system.

  • Business-only items on top of Amazon’s vast selection provides access to more than a hundred million of products.

  • A Business Prime membership offers the most cost-effective solution for Amazon Business customers who want all their account users to benefit from free premium shipping with no minimum purchase and also have access to a range of statistical reporting and the ability to restrict visibility of any category areas in line with internal institutional policies.

  • You need about 5 minutes to fill out the registration but it may take up to 3 days until your account is verified.

  • For any queries in relation to Amazon Business, please contact us. For any questions in relation to the framwork, please contact Andy Huges at the NEUPC at https://www.hecontracts.co.uk/agreements/1020.

Get moving with Amazon Business